The short answer
Employment-contract software records open-ended, fixed-term and training contracts, attaches the signed PDF, reads the document with AI and alerts you to the end of the contract or the probation period. History lives on the employee file, not in a desktop folder.
Anyone searching for “contract expiry alerts” does not need another calendar: they need the date to live next to the contract type and the PDF. This does not file the registration with the TGSS, and it does not draft the contract for you.
Vacly Laboral starts at €2.50 per employee per month, VAT included. 15-day trial.
What is employment-contract software for SMEs?
It is the record of which contract each person has, with the signed PDF and the dates you cannot forget. It is not a clause editor or a certification badge.
- The contract is registered in the system: type, working time and the dates that trigger an alert.
- The signed contract is attached: the PDF lives on the file, not in the inbox of whoever scanned it.
- Automatic PDF reading with AI: so you do not retype what is already in the document.
- Expiry alerts: end of a fixed-term contract or end of probation.
- History on the employee file: what was registered and which PDF was attached. A contract with no file is a loose sheet.
Which contract types are recorded?
The product covers the types an SME and a payroll firm handle every day. We do not invent modalities that are not on the screen.
Open-ended
Recorded as open-ended, with working time and, if it applies, probation. The alert that matters here is usually probation, not an “end of contract”.
Fixed-term
It has an end date. That is the alert that stops a late renewal or a missed expiry.
Training
Recorded as training, with the same attach, read and alert rules. We do not draft the training plan.
What happens with the signed PDF and AI reading?
A contract that only exists on paper is lost the day you need it. The signed PDF and the reading stop you rewriting what is already signed.
- You attach the signed contract to the file. It is the document, not a summary in a cell.
- AI reads the PDF. It speeds registration; it does not replace checking that type, dates and working time match what was signed.
- We do not claim the AI drafts clauses, calculates severance or files the contract in an official register.
- Without the PDF, the record is an orphan file. Without the file, the PDF is a loose archive.
Which expiry alerts matter (end of contract and probation)?
The expiry that hurts is the one nobody looked at. The alert has to come from the contract, not from a personal reminder.
- End of contract: mainly on fixed-term. It warns in time to decide (renew, convert, end).
- End of probation: also on open-ended contracts. Once the date has passed, the decision is no longer the same.
- The alert does not take the decision. It warns. The company decides, with its adviser if needed.
- The payroll firm sees alerts across the book; the SME, across its headcount. The mechanism is the same.
Where does the contract history live?
On the employee file. Not in a “contracts 2026” folder on the desktop of someone who is on leave.
- History on the file: type, PDF and the dates that were recorded.
- It helps when there is a documents inspection, a transfer of staff or a change of payroll firm.
- It is not the dismissal or hiring-cost simulator. The contract feeds those calculations; it does not replace them.
- It does not file the registration with the TGSS. Registration is another procedure (and the hiring simulator only estimates cost).
FAQ
What employment-contract software fits an SME?
The one that records type (open-ended, fixed-term, training), attaches the signed PDF and alerts on expiry or probation. A Word file in a folder does not alert.
Does the AI draft the contract?
No. It reads the PDF to help you register it. You sign the document; the system stores it and reads it.
Which alerts are there?
End of contract and end of probation. The alert warns; it does not decide or file procedures.
Does history stay on the file?
Yes. Type, PDF and dates live on the employee file, not on a private desktop.
Does this register the employee with the TGSS?
No. It records the contract. TGSS registration is another procedure. The hiring simulator estimates cost; it does not file the registration.
What does it cost and how do we try it?
Vacly Laboral starts at €2.50 per employee per month, VAT included. The trial is 15 days.
How Vacly contracts handle this
[Vacly Laboral contracts](/producto/laboral/contratos) record open-ended, fixed-term and training contracts, attach the signed PDF, read the document with AI and alert you to the end of the contract or the probation period. History lives on the employee file. They do not draft the contract or file the registration with the TGSS. From €2.50 per employee per month, VAT included. 15-day trial.