Invoicing SMEs
Issue and receive in one place, without an invoice spreadsheet beside the firm.
Vacly
Invoicing software with VeriFactu and e-invoicing
Vacly Invoicing covers quotes, expenses and reading invoices from PDF, image or Facturae XML, with a human review. The product blog says VeriFactu issuing lives in that module and sends records to the tax agency. The module page says it does not send to the agency by itself. Both sentences are in the repository: until they are reconciled, this page does not sell a single promise.
€11.89 / employee / month (VAT excl.) · up to 5 employees
- Supported by ACCIÓ
- GDPR
- Support in Spanish and Catalan
TODO-REVISAR: id del vídeo de «Invoicing software with VeriFactu and e-invoicing». No se carga ningún iframe hasta tenerlo.
Who it is for
Self-employed
The VeriFactu guide for the self-employed explains whether it applies and what the tax agency’s free app can do.
Accountancy firms
The portfolio sees each client’s cycle without a different PDF in every email.
How it works
1. Set up the company and series
Tax details, series and the customer and supplier directory. That is already described in the invoicing module.
TODO-REVISAR: screenshot /programa-facturacion-verifactu-1
2. Issue or digitise
Quotes, invoices and expenses. AI reading proposes the tax ID, bases and VAT. A person reviews the batch.
TODO-REVISAR: screenshot /programa-facturacion-verifactu-2
3. Move into pre-accounting
The history feeds pre-accounting and the VAT summary. The export is a file. It is not a live send to a3, Holded or Sage.
TODO-REVISAR: screenshot /programa-facturacion-verifactu-3
Features
Issued and received invoices
The SME’s sales cycle, not only a PDF inbox.
AI reading
PDF, image or Facturae XML. The AI proposes; a person validates.
Quotes
A quote can become an invoice inside the module.
Customers, suppliers and creditors
Separate directories. A creditor is not a supplier in disguise.
Pre-accounting
The reviewed batch feeds proposed journal entries. Someone validates them.
Soles
Invoicing is charged as Soles usage, not as a per-employee fee in the price fallback.
The firm
Each client company keeps its own invoicing inside the portfolio.
An honest limit
TODO-REVISAR: mandatory B2B e-invoicing. The product reads Facturae. The repo does not state that it already delivers the invoice on the B2B platform required by the October 2026 order.
Free VeriFactu: the tax agency app versus a program
The tax agency has a free invoicing application. It fits someone who invoices little and can live inside that tool. It does not include payroll, clock-in, a firm’s portfolio or reading a batch of received invoices.
A program such as Vacly makes sense when the invoice is not an isolated chore: it feeds expenses, pre-accounting and the firm’s work. It is not “more legal” because it is paid. It is a different scope.
For the self-employed
If you are self-employed, the question is not only which program to use. It is whether VeriFactu applies, on which date, and whether the tax agency app is enough. That is summarised in the self-employed guide. The announced delay to 2028 is still outside the official gazette.
B2B e-invoicing
TODO-REVISAR: the B2B e-invoicing order has been in the official gazette since 5 October 2026 and in force since 6 October. The deadlines are October 2027 above 8 million euros of turnover and October 2028 for everyone else.
Vacly digitises Facturae XML. The roadmap still has to confirm whether the product delivers the invoice on the B2B system that order requires. Until that confirmation, this page does not say the B2B duty is already covered.
AI reading of received invoices
The batch of received invoices is read by AI and reviewed. In the product copy, Gmail and Outlook only accept PDF attachments on that intake. The result feeds VAT and pre-accounting. It does not file the return with the tax agency.
For accountancy firms
The firm does not want an email with each client’s PDF. It wants the cycle inside the portfolio and a pre-accounting file when it is time to export. A live send to a3, Holded or Sage is not in the product: the export is a file.
VeriFactu is not e-invoicing
VeriFactu is the regime for invoicing systems. B2B e-invoicing is a different rule, with different deadlines. The two guides are separate so they are not mixed.
What VeriFactu is, and where the dates standPrice
€11.89 / employee / month (VAT excl.) · up to 5 employees
In the price fallback, Invoicing is pay-as-you-go in Soles. There is no published euro-per-employee fee for this module. TODO-REVISAR: older Tax copy cites €12.90 including VAT, and the Tax fallback is also Soles.
Frequently asked questions
When is VeriFactu mandatory?
The calendar in force in the official gazette, after Royal Decree-Law 15/2025, is January 2027 for companies and July 2027 for everyone else. On 5 and 6 October 2026 the Treasury announced a delay to October 2028 for everyone. That announcement was not in the official gazette on 9 October 2026. Software makers have been obliged since 29 July 2025.
Can I keep using Excel or Word?
Excel and Word do not generate the invoicing record, the chained hash or the QR that an invoicing system must produce. They are fine for other jobs. They are not an invoicing system.
What is an invoicing system (SIF)?
It is the computer system that has to meet the requirements regulation: records, integrity, retention, QR and fingerprint. It is not a seal the tax agency sticks on a brand.
What about simplified invoices?
They keep their own regime. VeriFactu does not turn them into full invoices or delete them. How each series fits has to be checked with the firm and the tax agency. This page does not invent that fit.
Do I need a digital certificate?
For many dealings with the tax agency, yes. The company certificate and its expiry are managed in Vacly’s Admin module. That is not the same thing as an invoice QR.
Get invoicing in order before the real deadline
The module page and invoice digitising both link here. The legal guide sits beside the price, not inside it.