Typing
Tax ID, bases, VAT, date, supplier. Once is fine. The fortieth time is tired. The error is not “not knowing accounting”: it is copying. Vacly reads and proposes. You stop being the keyboard.
Vacly
Stop typing tax ID and VAT. Upload the PDF.
This is not a second how-to on digitizing an invoice. That lives on the blog. This is the sales page for anyone tired of typing the tax ID, the bases and VAT, of reaching the quarter with gaps, and of finding the same expense twice. You upload the document — PDF, JPG, PNG, WEBP or XML/Facturae — the AI reads, you group pages and a person reviews the batch. That same data feeds pre-accounting and the VAT summary. It is not a send to the AEAT. It is not a closed journal. Invoicing is priced in Soles. The trial is 15 days with YOUR invoices, not a demo PDF. Vacly Solutions SL, CIF B22657407, Tortosa.
- The problem is not “having a scanner”: it is typing tax ID, bases and VAT again and again
- The quarter arrives and pages are missing, or the same expense is there twice
- You upload PDF, JPG, PNG, WEBP or XML/Facturae. Gmail and Outlook: PDF attachment only
- The AI reads. A person reviews the batch. The same data goes to pre-accounting and VAT
- You export Sage, CSV or Excel: a file. There is no live connector
- Soles, pay as you go. 15-day trial with your invoices. No AEAT seal
How the document comes in
01
You upload the file, not the data by hand
The upload area accepts PDF, JPG, PNG and WEBP. The product also accepts XML and Facturae. You stop copying the tax ID from paper into a cell. If the document comes from Gmail or Outlook, only the PDF attachment comes in: images in the email body are not imported. That is not a marketing miss; it is the connector limit.
02
The AI reads tax ID, bases and VAT
It proposes. It does not close. The value is not typing the obvious. The risk is trusting the first pass. That is why the flow does not end here. If someone sells you “the AI posts books on its own”, that is not this page.
03
You group pages and build the batch
A three-page invoice is not three invoices. A loose receipt is not a supplier invoice. The batch is the work: join, split, do not duplicate. That is where the quarter usually breaks when it is done by hand.
04
A person reviews
A human validates the batch before the data feeds pre-accounting and VAT. They check tax ID, bases, VAT amount and that the same expense is not there twice. Vacly does not replace the admin’s or the firm’s judgement.
05
The same data continues the trip
Pre-accounting (a proposed journal, to validate) and the VAT summary. You export Sage, CSV or Excel: a file per period. There is no send to the AEAT. There is no live connector to a3, Holded or Sage. If your firm works in another programme, you send the file.
The problem: typing, the quarter, duplicates
Nobody wakes up eager to “digitize”. They wake up with a pile, a deadline and the certainty that someone will mistype a tax ID. This page sells cutting that work, not a tutorial. The blog explains the steps; here we say what hurts and what we do not promise.
The quarter
The VAT summary wants the whole batch. If pages are missing or the XML stayed in an email, the quarter closes with a gap. Digitizing here means the same data you reviewed feeds that summary. It is not the filing to the AEAT.
Duplicates
The same PDF in the chat, the mail and the folder. The same expense twice. The batch exists so you see it before pre-accounting inherits it. A human looks. The AI does not “dedupe and close”.
What a human validates (and why we do not skip it)
Human review is not a marketing extra. It is the limit that stops us selling auto-accounting. Admin or the firm confirms what the AI must not sign on its own.
Identity and figures
Tax ID, bases, VAT amount, date. If OCR invents a digit, the human stops it. That is the batch, not a closed journal.
That it is one invoice, not three
Page grouping, receipts versus invoices, XML/Facturae versus a photo. What belongs in the period is your judgement.
That it does not travel twice
The same document must not feed pre-accounting and VAT twice. The human sees the batch. Vacly does not promise blind de-duplication magic.
This is not the blog article
If you want the how, with flow shots and format detail, the article stays at /blog/digitalizar-facturas-precontabilidad-iva. This URL is the offer: 15 days with your invoices, Soles pricing, honest limits and the volume form.
- The blog teaches the flow. This page sells cutting the typing.
- We do not repeat a long how-to: we link the article.
- If you arrived from Google “digitize invoices”, the trial is the proof, not another tutorial.
Price: Invoicing in Soles
Invoicing
Soles, pay as you go
Specials
Soles, pay as you go
Tax
€12.90/month VAT incl.
Laboral
from €2.50 per employee/month VAT incl.
Time
from €8.89 per employee/month VAT incl.
Accounting and Banking
on request
Digitizing lives in Invoicing (Soles). 15-day trial with your invoices. Projects €19/month if you switch it on. Vacly Solutions SL, CIF B22657407, Tortosa.
Honest limits: no AEAT, no journal on its own
- Vacly does not send the batch to the AEAT. It is not a homologated SIF or a certified VeriFactu seal.
- Vacly does not post books on its own. Pre-accounting asks you to validate the journal.
- Gmail and Outlook: PDF attachment only. Images in the email are not imported.
- There is no live connector to a3, Holded or Sage. You export a file (Sage, CSV, Excel).
- Vacly Solutions SL is not homologated by AEAT or TGSS.
- We do not invent customers, logos or official seals.
Questions we already hear
- Which formats does it really accept?
- The upload area shows PDF, JPG, PNG and WEBP. The product also accepts XML and Facturae. From Gmail or Outlook only the PDF attachment comes in; images in the email are not imported. If your flow is “photo in the mail body”, it will not come in through that connector.
- Does the AI post books on its own or file VAT?
- No. It reads tax ID, bases and VAT and proposes. A person reviews the batch. Pre-accounting asks you to validate the journal. Vacly does not post books on its own and does not send to the AEAT. The VAT summary is fed by the reviewed data; official filing is another conversation and uses the company certificate.
- Can I export to Sage or to the firm?
- Yes. Sage, CSV and Excel. A file goes out per period. It is not a live connector to a3, Holded or Sage. If the firm works in another programme, you send the file.
- Does this replace the “how to digitize” article?
- No. The how-to stays on the blog. This page is the commercial offer: problem, batch, Soles prices, limits and a 15-day trial with your invoices.
- Is there an AEAT, TGSS or VeriFactu seal?
- We do not claim certified VeriFactu. Vacly is not homologated by AEAT or TGSS. There is no seal to frame in the footer.
- How much does it cost and how do I try it?
- Invoicing is priced in Soles, pay as you go. The trial lasts 15 days, meant for your real invoices. Tax is €12.90/month if you switch it on. Accounting is on request. CIF B22657407, Tortosa.
- Does it work if I already invoice in Holded or work with a3?
- Digitizing in Vacly does not ask you to switch that tool off. You export a file. There is no live bridge. If your question is the comparison, see Vacly vs Holded and Vacly vs a3.
- Who reviews the batch in a firm?
- A human on the client side or at the firm. The client portal does not mix books. Vacly does not replace judgement. Upload is not filing: someone classifies and validates.