Rota by floor or kitchen
Each site or floor has its plan. A swap needs approval: you do not cover a shift in a chat.
Vacly
Floor, kitchen and extras: the rota and the bar’s invoice batch
Service does not fit in a WhatsApp group. You publish the floor and kitchen rota, the extra clocks in without installing anything, and the food invoices leave the drawer. This is Time and Invoicing for hospitality in Spain: not a POS, not a digital menu, not a booking engine.
- Rota by floor, kitchen or hotel floor
- Shift swaps with manager approval
- WhatsApp clock-in for weekend extras and temps
- Several sites: the bar and the second shift do not share a radius
- Hours that go toward payroll when service closes
- Supplier invoices and food tickets without retyping tax ID and VAT
- A person reviews the batch before the VAT quarter
- VeriFactu: 1 January and 1 July 2027 in the article what is VeriFactu
Service shifts and clock-in
Floor and kitchen do not rotate the same way. You publish the rota, the extra clocks in via WhatsApp and the manager approves the incident. The working-time record is on time control and in digital working-time record 2026.
WhatsApp for the extra
Friday’s temp does not install the app. They clock in in the chat; the record stays in Vacly, not in the thread.
End of service
Hours, absences and extras toward payroll. The same trail the advisory firm or Inspection will ask for.
Food invoices and the VAT quarter
The delivery-note drawer is not an archive. You upload the supplier PDF, review tax ID and VAT, and the data continues. The sales page is digitise invoices. The module is Invoicing and the inbox is Invoices.
Supplier and ticket
PDF, a photo of the delivery note or XML/Facturae. You stop copying bases from paper into Saturday’s spreadsheet.
Review before the quarter
The AI proposes. A human validates. It is not a filing with the AEAT and not a closed journal entry.
Soles, pay as you go
Invoicing is priced in Soles. The trial is 15 days with your food invoices.
VeriFactu: the 2027 calendar
Digitising the delivery note is not VeriFactu. That regime applies on 1 January 2027 for companies (IS) and on 1 July 2027 for the self-employed (RDL 15/2025). Definition and dates in what is VeriFactu.
What Vacly is not for hospitality
The venue gets a rota, clock-in and the invoice batch. It does not get a POS or the menu.
- It is not a POS, not a digital menu, not bookings, not kitchen inventory.
- It does not replace the adviser or the advisory firm.
- Digitising invoices does not file with the AEAT or close the journal entry.
- WhatsApp is the extra’s interface; the chat is not the legal record.
Prices we already publish
Time
from €8.89 per employee/month VAT incl.
Invoicing
Soles, pay as you go
15-day trial. Vacly Solutions SL, CIF B22657407, Tortosa.
Honest limits
- It is not a POS, not a menu, not bookings.
- It does not replace labour or tax advice.
- Digitising invoices is not a filing with the AEAT.
- Time from €8.89 per employee/month VAT incl. Invoicing in Soles. 15-day trial.
Frequently asked questions
- Does it work for a bar and a hotel at once?
- Yes. Each site can have its rota, manager and geofence. Floor and kitchen do not have to share a plan.
- Does the weekend extra have to install the app?
- No. They can clock in via WhatsApp or in the browser. The record stays in Vacly.
- Does it replace the POS or the menu?
- No. It is Time and Invoicing for the hospitality SME. Table payment, bookings and kitchen stock do not live here.
- Are food invoices filed with the AEAT?
- No. You upload the document, a person reviews the batch and the data feeds pre-accounting and VAT. It is not a filing with the AEAT.
- What is VeriFactu and when does it apply?
- It is the verifiable invoicing regime. For the user: 1 January 2027 for companies (IS) and 1 July 2027 for the self-employed (RDL 15/2025). The definition is in the article what is VeriFactu.
- How much does it cost and how do I try it?
- Time from €8.89 per employee per month, VAT included. Invoicing is priced in Soles, pay as you go. The trial lasts 15 days.