The short answer
A collective-agreement pay-item catalogue gathers the items, the formula for each one and import from the agreement, with change history. Payroll stops depending on a loose sheet that only its author understands.
Anyone searching for “collective agreement pay items” or “payroll catalogue” needs allowances, deductions and bases to live in the system, not in a spreadsheet with a doubtful filename. The catalogue does not generate the month on its own: it feeds payroll generation.
Vacly Laboral starts at €2.50 per employee per month, VAT included. 15-day trial.
What is a collective-agreement pay-item catalogue?
It is the living list of what enters the payslip: basic salary, allowances, deductions and what the agreement names. It is not the month’s payroll. It is the rule the calculation uses.
- Predefined items from the agreement: you do not start from a blank cell every January.
- One catalogue per company (or per client, in a payroll firm). Two lists are two truths.
- It helps anyone who looks for payroll software and finds the calculation fails because the allowance was never defined.
- It does not certify the agreement. It stores and applies items. The text of the agreement still rules.
What are per-item formulas for?
An item with no formula is a number someone types. With a formula, the allowance calculates the same this month and next.
- Formulas per item: percentage, amount, base. What the product lets you define, not a free programming language.
- They stop “I typed it this month because the spreadsheet would not do it”.
- The payroll firm reuses the logic across clients on the same agreement; the SME stops depending on one person.
- A badly set formula gives a bad slip. The catalogue does not replace reviewing the first month.
How do you import from the collective agreement?
Importing from the agreement means loading the starting items so you do not type the table. It is not “the software is the agreement”.
Import
You load the agreement’s items into the catalogue. You start from the table, not from a blank sheet.
Then you maintain it
If the agreement changes, the catalogue is updated. History says what was touched.
It does not replace reading the text
Import does not interpret a clash of articles or a company deal for you.
Why does change history matter?
If an allowance changes in March and nobody knows who touched it, the month cannot be explained. History is the catalogue’s trail.
- Change history: which item was created, imported or edited.
- It helps when the payroll firm hands the client to a colleague, or when Inspection asks about an allowance.
- It is not a log of every payslip generated. It is the catalogue’s history — the rule, not the slip.
- Without history, the catalogue ends up as another loose sheet, only inside the software.
What does the SME gain, and what does the payroll firm gain?
The catalogue is the same object. What changes is who shares it.
- SME: its own catalogue, visible formulas, less dependence on “Ana’s payroll sheet”.
- Payroll firm: the same logic per agreement and per client, not a different spreadsheet in each folder.
- Both gain when payroll generation reads this catalogue. If the slip is calculated on the side, the catalogue is decoration.
- The employee portal can explain items; the catalogue is what defines them.
FAQ
What is a pay-item catalogue?
The list of items, formulas and import from the agreement, with history. It is the payroll rule, not the month’s slip.
Does the catalogue generate the payslip?
No. It feeds generation. Without a catalogue, the month is calculated by hand; without generation, the catalogue pays no one.
Can you import from the collective agreement?
Yes. You load the starting items. Then you maintain them, with history if they change.
Do the formulas replace the agreement?
No. They apply what you define. The text of the agreement and any company deal still rule.
Is the catalogue certified?
No. There is no TGSS or AEAT-homologated payroll catalogue. Anyone selling that badge is inventing the badge.
What does it cost and how do we try it?
Vacly Laboral starts at €2.50 per employee per month, VAT included. The trial is 15 days.
How Vacly pay items handle this
[Vacly pay items](/producto/laboral/conceptos) keep the catalogue, per-item formulas and import from the collective agreement, with change history. Payroll stops depending on a loose sheet. The catalogue feeds month generation; it does not replace it. From €2.50 per employee per month, VAT included. 15-day trial.