The short answer
Digitising company expenses means taking a photo of the receipt from the phone or the web, reading it with AI, assigning a category and having finance approve or reject it with a comment, with a company history. The employee sends; admin controls.
It is not the employee’s personal slip in Time (photo, amount and manager). Here the cost is the company’s: categories, period filters and a yes or no with a comment — not a person reimbursement.
Vacly Facturación is priced in Soles, pay-as-you-go. 15-day trial. This does not file anything with the AEAT and it does not, by itself, turn the slip into a supplier invoice.
What is a company expense (and what is the employee receipt not)?
A company expense is the slip or proof that lands in the admin inbox: it is categorised, approved or rejected and stays in the company’s history. It is not the personal advance HR reimburses.
- It lives in Facturación, next to invoices, suppliers and creditors, because finance controls it, not the person’s manager.
- The employee can send the slip. Finance decides: approve or reject, with a comment.
- Time has another screen: employee expenses (photo, amount, manager approval, history per person). That is not this. Do not mix the two searches.
- Digitising the company slip does not turn it into a received invoice or a ledger entry. It stops the paper going missing and leaves a category and a decision.
- There is no AEAT-certified receipt software. Anyone selling that badge is using a word that does not belong on this screen.
How is the company receipt digitised: photo, web and AI reading?
The slip does not have to arrive on Friday in an envelope. It enters the day it exists, from wherever the person holding it is.
- A photo from the phone, or an entry from the web if you are in front of a browser.
- The AI reads the slip. That saves typing; it does not replace checking that what was read is what the paper says.
- We do not claim here the same fields as on invoices (tax ID, bases and VAT). For company expenses the product does AI reading of the slip.
- Categories and period filters: the expense enters classified, not into an unnamed box.
- If the paper is lost later, the photo, the reading and the decision remain — not an empty drawer.
Who approves or rejects, and what stays in the history?
Without a decision, the slip is a photo. With approval or rejection and a comment, it is a company expense with a trail.
The employee sends
A photo or a web entry. They do not wait until month-end to empty a “company receipts” folder.
Finance decides
Approve or reject, with a comment. It is not “taken as fine” in a chat that later disappears.
Company history
What was sent, how it was categorised and what was decided. Retrievable by period, not per person in a box.
When is it Facturación, and when is it Time?
If you mix a company expense with an employee expense, the month goes wrong twice: in admin and for the person.
- Company expenses (this article): corporate slip, AI reading, categories, approve or reject with a comment, company history. Facturación module.
- Employee expenses: the person’s slip, amount reading, manager approval, history per employee. Time module.
- A supplier invoice with tax ID, bases and VAT is another screen: Invoices. The company slip does not replace it.
- Accounting, banks and Fiscal are different modules. This article does not treat them as automatically connected.
- Facturación is priced in Soles, pay-as-you-go. The trial is 15 days.
FAQ
Is this the same as digitising the employee receipt?
No. The employee slip lives in Time: photo, amount and manager, history per person. This is a company expense: categories, finance approves or rejects with a comment, corporate history.
Do we need the app to send a company receipt?
No. The photo comes from the phone; you can also enter it from the web. Pick the channel the team will actually use.
Does the AI read the slip on its own?
It reads the slip. Check that it matches. We do not present here the tax ID, bases and VAT reading of a supplier invoice: that is the Invoices screen.
Can you reject with a reason?
Yes. Approve or reject with a comment. The no is written down, not in a message that disappears.
Is the history per employee or per company?
Per company, with categories and period filters. The per-person history is the Time one.
What does it cost and how do we try it?
Facturación is priced in Soles, pay-as-you-go. The trial is 15 days.
How Vacly Facturación handles this
[Vacly company expenses](/producto/facturacion/gastos-unificado) enter with a photo from the phone or the web. The AI reads the slip, you categorise it and finance approves or rejects with a comment. The history is the company’s, not a person’s reimbursement. It is part of the [Facturación module](/producto/facturacion). The employee’s personal expense is another screen, in Time. Priced in Soles, pay-as-you-go. It does not file with the AEAT. 15-day trial.