The short answer
Invoicing software for SMEs brings issued and received invoices together, reads tax ID, bases and VAT with AI (PDF, image, XML or Facturae) and lets you see the period VAT balance and export to Sage, CSV or Excel. It does not file invoices with the AEAT and it is not a certified billing system.
Anyone searching for “issued and received invoices” usually has two folders, a VAT spreadsheet and duplicates that show up at quarter-end. The work is to classify, check totals and produce an export the payroll firm or the accounts package understands.
Vacly Facturación is priced in Soles, pay-as-you-go. 15-day trial. VeriFactu and AEAT forms live in Fiscal, not on this screen.
What is issued-and-received invoicing software for SMEs?
It is the place where what you bill and what you are billed land, with tax ID, bases and VAT read, without rebuilding the quarter in a sheet. It is not the filing with the tax agency.
- For the SME: one inbox of issued and received invoices, not an email, a desktop PDF and a spreadsheet only one person understands.
- For the advisory firm: the same rule across clients, with an export (Sage, CSV, Excel) instead of a different folder per company.
- It must read the document (PDF, image, XML or Facturae) and check tax ID and totals. A store of PDFs with no data is not invoicing software.
- It must split issued and received, catch duplicates and show period VAT. Mixing the two sides throws the quarter off.
- It does not certify you and it does not make you a certified biller before the AEAT. That badge is not sold on this screen. It classifies, reconciles and exports.
How does AI read an invoice: PDF, image, XML and Facturae?
The bottleneck is not “saving the PDF”. It is turning tax ID, bases and VAT into data you can filter and export.
- You upload a PDF, an image or an XML. Facturae is accepted too.
- The AI reads tax ID, bases and VAT. That saves typing; it does not replace checking that the total matches the document.
- Tax-ID and totals checks are part of the flow: a misread ID or VAT that does not add up shows before the export.
- An XML or Facturae file is not “more legal” because it sits in Vacly. It is a format the system can read. The value is the data, not the loose file.
- We do not claim reading of fields you cannot see on the document. What the product does here is tax ID, bases and VAT.
How are issued and received invoices classified, and how are duplicates caught?
If the same PDF lands twice, period VAT is a lie. If a received invoice is stored as issued, the balance flips.
Issued or received
Each invoice is classified. Output VAT and input VAT do not live in the same pile.
Duplicates
The system detects duplicates. You avoid declaring the same document twice because it was uploaded from email and from the scanner.
VAT balance
By period: issued against received. It is a working view, not a return filed with the AEAT.
What can you export, and what does this software not file?
The quarter is closed elsewhere if your adviser or your accounts package wants its own format. Preparing the export is not filing the return.
- Export to Sage, CSV and Excel. That is a live product fact: the file comes out; it is not sent to the tax agency.
- CSV or Excel serve the advisory firm, the accounts package or an internal review. Pick the format the closer actually uses.
- Vacly does not file invoices with the AEAT. It is not a certified billing system. We do not sell a certification badge.
- VeriFactu is not this screen: it lives in the Fiscal module. We do not invent dates or a compliance seal here.
- Accounting, banks and Fiscal are different modules. This article does not treat them as automatically connected.
FAQ
What invoicing software fits an SME?
The one that reads issued and received invoices (PDF, image, XML or Facturae), extracts tax ID, bases and VAT, catches duplicates, shows period VAT and exports to Sage, CSV or Excel. A disk of PDFs is not enough.
Does Vacly file invoices with the AEAT?
No. It classifies, checks and exports. Filing with the AEAT, if it applies, is done by you or your adviser. We are not a certified billing system.
Is this VeriFactu?
No. VeriFactu, if you use it, lives in Fiscal. Facturación is the issued/received inbox, period VAT and the export. Do not mix the two words, and do not invent a mandatory date in this article.
Does it catch duplicates and check the tax ID?
Yes. It detects duplicates and checks tax ID and totals. Review the document: the AI reads; you confirm.
Can I export to Sage?
Yes. Sage, CSV and Excel. The file leaves the module; that export is not an AEAT filing.
What does it cost and how do we try it?
Facturación is priced in Soles, pay-as-you-go. The trial is 15 days.
How Vacly Facturación handles this
[Vacly invoices](/producto/facturacion/facturas-unificado) are uploaded as PDF, image or XML (Facturae too). The AI reads tax ID, bases and VAT, checks totals, detects duplicates and classifies issued or received. You see the VAT balance by period and export to Sage, CSV or Excel. It is part of the [Facturación module](/producto/facturacion), together with quotes, company expenses, customers, suppliers and creditors. Priced in Soles, pay-as-you-go. It does not file with the AEAT and it is not a certified system. 15-day trial.